Executive Assistant

Ongoing/ Full Time position 

Salary: VPS 4 $97,955 - $111,142  pa + 12% superannuation

Location: 664 Collins Street, Docklands, 3008 (3 days in office) 

About the Organisation 

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria’s environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors. 

We are a workplace committed to new ways of working, EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life. 

The EPA Experience 

• See the impact in the communities we live in: at EPA you see your work first-hand 
• Range of internal working groups, networks and volunteering opportunities 
• On-the-job training for a wide range of environmental roles 
• Flexible start and finish times, as well as compressed work week options  

About the role: 

Provide high quality executive and administrative support to the Executive Director, including calendar and email management, travel, and meeting, briefing and correspondence support. You will use your initiative to prioritise tasks and monitor workflow in supporting the delivery of frontline regulatory operations, aligned to EPA’s strategic priorities, to prevent harm to Victorian communities and the environment from pollution and waste. 

In this role you will:  

• Provide a range of effective executive support functions to the Executive Director in Operations Division, including calendar and email management, accurately managing the divisions events diary; providing quality support to governance committees (including as required, fulfilling the role of Secretariat), working groups and meetings. 
• Arrange meetings and conferences, including liaison with senior executives, government, and non-government officials, coordinating papers, organising venues, agendas, taking minutes and follow-up actions, and making travel and accommodation arrangements.
• Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions, pre-planning, and evaluation of scope.
• Effectively manage and develop office processes and infrastructure, and maintain corporate information systems for records management, financial information, fleet management, purchasing and correspondence and briefings for the Minister, Board and Chief Executive Officer

Skills and experience: 

• Senior level experience in the provision of executive assistance support to senior executives.
• Advanced knowledge and demonstrated ability to use the Microsoft suite of business applications.
• High level communications and organisational skills, with the ability to prioritise across multiple competing demands.
• A proven record of achievement in a similar role which contributes to organisational excellence, high standards of performance and a positive organisational culture.

To see the full position description: Click Here

How to apply 

Click the ”Apply” button to submit your application. Applications close 11:59pm Wednesday, 11 March 2026.

Applicants Should Submit: 

• Cover letter; addressing your experience, the key selection criteria, motivations, and suitability to the role. 
• Resume; including contact details of two referees. 

For any enquiries relating to this role, please reach out to careers@epa.vic.gov.au 

Need to know more? 

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances. 

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment. 

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.