Administration Officer, Corporate Services

Full Time, Ongoing opportunity with the EPA Victoria!

Salary: VPS 3.2 $89,292 to $96,073 pa + 12% super

Location: 664 Collins Street, Docklands - Hybrid work arrangement (3 days in office)

About the Organisation

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria’s environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors. 

We are a workplace committed to new ways of working; EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life. 

The EPA Experience 

• See the impact in the communities we live in: at EPA you see your work first-hand 
• Range of internal working groups, networks and volunteering opportunities 
• On-the-job training for a wide range of environmental roles 
• Flexible start and finish times, as well as compressed work week options  

About the role: 

You will be responsible for providing high-quality administrative support across EPA’s Corporate Services Division. This role offers exposure to diverse corporate functions and requires someone who is proactive, adaptable, and thrives in a fast-paced environment. You’ll work closely with a small team and contribute to EPA’s mission to protect Victoria’s environment and communities.

In this role you will:  

• Manage calendars, emails, travel arrangements, and meeting logistics.
• Deliver administrative processes including filing, records management, and reporting.
• Support accounts payable, procurement, and finance processes in line with government standards.
• Assist with workflow allocation and ensure deadlines are met across branches.
• Coordinate internal and external meetings, including room bookings and minute-taking.
• Contribute to process improvements and team culture initiatives within Corporate Services.

Skills and experience: 

• Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).
• Strong written communication skills – able to draft briefs, write business processes, and review policies.
• Confidence with numbers and ability to interpret data.
• Ability to integrate data and evidence into written communication.
• Excellent organisational skills and ability to manage competing priorities.
• Problem-solving mindset with flexibility and willingness to learn.

To see the full position description: Click Here 

How to apply 

Click the ”Apply” button to submit your application. Applications close on 9th December 2025 @ 23:59

Applicants Should Submit: 

• Cover letter; addressing your experience, the key selection criteria, motivations, and suitability to the role. 
• Resume; including contact details of two referees. 

For any enquiries relating to this role, please reach out to careers@epa.vic.gov.au 

Need to know more? 

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances. 

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment. 

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders. 

** Please note: EPA will be temporarily closed for the Holiday Season from 29 December 2025 to 31st December 2025 (inclusive). Employees will be required to use their annual leave balances during this period, and the People & Culture team will automate the leave application for all employees. Please discuss leave options with your manager upon commencement and consider that in absence of accrued leave, you may need to take leave without pay. **