Applications Coordinator, Permissioning

Fixed Term/ Full Time position until 30 June 2026

Salary: VPS 4 $97,955 - $111,142 pa + 12% super

Location: 664 Collins Street, Docklands, 3008 (3 days in office) 

About the Organisation

EPA works to prevent and reduce the harmful effect of pollution and waste on Victoria’s environment and people. We work with community, industry and businesses. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working, EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

The EPA Experience

• See the impact in the communities we live in: at EPA you see your work first-hand
• Range of internal working groups, networks and volunteering opportunities
• On-the-job training for a wide range of environmental roles
• Flexible start and finish times, as well as compressed work week options

About the role:

You will be responsible for enabling and supporting permission and waste designation assessments across the State of Victoria, with a particular focus on coordinating applications to support the State’s major infrastructure projects. You will provide high quality application coordination support to the Permitting Unit to triage, review and report upon permit and designation applications that enable regulatory excellence in preventing harm to Victorian communities and the environment from pollution and waste. 

In this role you will:

• Manage and triage incoming applications for permissions and approvals, ensuring compliance with regulatory obligations.
• Facilitate communication between Permissioning and applicants/representatives of major infrastructure projects.
• Project manage EPA’s tracking and monitoring of major infrastructure project permission and waste designation applications.
• Implement continuous improvement principles to enhance internal processes within the Permissioning branch.

Skills and experience:

• Experience in Permissioning functions, preferably within Government.
• Knowledge of environmental legislation and permission assessment processes.
• Expertise in project management and coordination.
• Strong communication, negotiation, and collaboration skills.
• Ability to work effectively in a team and foster enduring relationships.

To see the full position description: Click Here

How to apply

Click the ”Apply” button to submit your application. Applications close on 11:59pm Sunday, 30 November 2025.

Applicants Should Submit:

• Cover letter; addressing your experience, the key selection criteria, motivations, and suitability to the role.
• Resume; including contact details of two referees.

For any enquiries relating to this role, please reach out to careers@epa.vic.gov.au

Need to know more?

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances.

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.

** Please note: EPA will be temporarily closed for the Holiday Season from 29 December 2025 to 31st December 2025 (inclusive). Employees will be required to use their annual leave balances during this period and the People & Culture team will automate the leave application for all employees. Please discuss leave options with your manager upon commencement and consider that in absence of accrued leave, you may need to take leave without pay. **